Property Administrator

Company: Robert Half
Location: Indianapolis
Posted on: January 14, 2026

Job Description:

Job Description Job Description We are looking for a dedicated Property Administrator to join our team in Indianapolis, Indiana, on a long-term contract basis. In this role, you will provide essential administrative support to the Property Management Team, ensuring smooth operations and a detail-oriented approach to tenant relations. This position offers the opportunity to work in the dynamic Real Estate & Property industry and make a meaningful impact by addressing tenant concerns and assisting with property-related processes. Responsibilities: • Coordinate and schedule meetings and events as needed to support property management activities. • Assist in preparing bid proposals, service contracts, and invoices while ensuring compliance with company policies. • Process and code invoices for approval, maintaining accuracy and timely submission. • Manage office supplies and maintain inventory to ensure the office operates efficiently. • Oversee contract administration software, ensuring all contract and insurance details are accurate and up-to-date. • Track and organize contracts and insurance certificates, implementing systems to monitor expiration dates. • Monitor and maintain the property maintenance work order system, providing regular status updates to the Property Manager. • Maintain accurate records of leases, contracts, and other relevant documents within the property management office. • Build and nurture positive relationships with tenants and clients, addressing service calls and fostering satisfaction. • Assist with preparing monthly and quarterly management reports and support annual budget development.• High school diploma or equivalent required; a Bachelor's degree is preferred. • Proficiency in accounting software systems, including JD Edwards EnterpriseOne and ADP Financial Services. • Strong understanding of accounts payable, accounts receivable, and billing functions. • Experience with CRM systems and property management tools. • Excellent organizational skills and ability to multitask effectively. • Strong communication skills, both oral and written, with a focus on customer service. • Initiative and interpersonal skills to handle tenant concerns and collaborate with team members. • Familiarity with budget preparation and financial processes in a property management context.

Keywords: Robert Half, Covington , Property Administrator, Accounting, Auditing , Indianapolis, Kentucky