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Payroll Specialist

Company: City of Covington
Location: Covington
Posted on: August 6, 2022

Job Description:

SUMMARY:
The Payroll Specialist will oversee and supervise the City of Covington's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
--- Prepares and issues City payroll on a bi-weekly basis.
--- Prepares and issues two additional payrolls per month: supplement pay to our Police & Fire Departments and Legacy Pension Payments.
--- Processes and submits monthly CERS Payment to the Kentucky Retirement System.
--- Authorizes banking transactions associated with payroll and third party transactions.
--- Reviews and obtains approval for weekly medical check runs through our medical provider.
--- Assists Finance Director with City of Covington Audit Committee and Legacy Pension Board Meetings.
--- Assists Finance Director with union contracts negotiations that relate to payroll and ensures that employee paychecks conform to provisions of the contract.
--- Address issues and questions regarding payroll from employees and superiors.
--- Prepare reports for upper management, finance department, etc.

PERFORMANCE STANDARDS:
Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City's Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

QUALIFICATIONS:
To perform this job successfully, an Individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES:
--- Solid understanding of accounting fundamentals and payroll best practices.
--- Very good knowledge of legislation and regulations of the field.
--- Proficient in MS Office and good knowledge of relevant software (e.g. Paycom) and other applicable databases.
--- Trustworthy with attention to confidentiality.
--- Outstanding organizational ability with great attention to detail.
--- Excellent communication skills.
EDUCATION and/or EXPERIENCE:
A minimum of a Bachelor's degree in Business Management, Accounting, Finance or related field or three to five years of related experience required. Must have a high level of proficiency with Microsoft Office programs and strong analytical, oral communication, and writing abilities.
CERTIFICATES, LICENSES, REGISTRATIONS:
Possess and Maintain a Valid Driver's License.
LANGUAGE SKILLS:
Ability to read, analyze and interpret common technical journals, financial reports, and legal documents and write routine reports and correspondence. Effectively communicate and present information to all levels of the organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions and decimals. Capacity to compute rate, ratio, and percentage, also able to create and interpret various types of graphs.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Capability to apply common sense understanding in order to carry out instructions furnished in written, oral or diagram form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will work in an office environment. The noise level in the work environment is usually quiet.
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am - 4:30 pm. Evening, weekend or hours adjustments may be required as job duties demand. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The City of Covington is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you need assistance or an accommodation due to a disability, you may contact us at shoeter@covingtonky.gov or you may call us at (859) 292-2162.

Women and minorities are encouraged to apply.

Keywords: City of Covington, Covington , Payroll Specialist, Human Resources , Covington, Kentucky

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